/
Sample Template – Leaving Office Notice (for Designated Filers)

Sample Template – Leaving Office Notice (for Designated Filers)

Subject of email: Action Required - Your Leaving Office Filing Requirements

 

Dear [NAME],

Your Leaving Office Form 700 is due no later than [MM/DD/20XX].

The period covered for your statement is [01/01/XX] through [MM/DD/YY] (your last day in the position).

Please remember that except for deadlines that fall on a Saturday, Sunday or an official state holiday, there is no provision in the law for an extension of a filing deadline.

Please note that failure to timely file your Leaving Office Form 700 may result in enforcement action and administrative penalties.

How To File

All persons occupying positions designated in the City ‘s conflict of interest code (“code”) file their assuming office, annual, and leaving office Form 700 statements in electronic format using the Ethics Commission ‘s NetFile e-filing system.

  • Log into your NetFile account to submit your filings electronically.

  • Your NetFile account E-mail Address is: [EMAIL ADDRESS]

Note: For clear step by step instructions, logging to your NetFile account please navigate to this article. (How to log in to the NetFile (Form 700 Filers Direct Link/SSO))

  • Start your Form 700 filing:

    • In the Filings to Complete table, select the check box in the Create column next to Fppc700 Leaving and click the Start Selected Document button.

    • Your Form 700 cover page is pre-filled with the information entered when your account was created. Follow the on-screen prompts to complete the form and submit your statement.

      • When you start a filing, the system retains the information you’ve entered when you log out. If you are unable to complete your filing in one sitting, be sure to log out of the system. When you are ready to resume your filing, log back in and click Edit next to the filing in the Filings to Complete table.

  • No changes since your most recent e-filing?

    • NetFile retains your filing entries from your last e-filed statement, so you only need to enter information that has changed since the last time you e-filed using NetFile.

    • If nothing has changed since your last e-filed statement, skip the last step by going to the Form 700 Links in the upper right-hand corner of your filing. Click Review Draft & E-File.

  • Your Disclosure Category is: [X]

    • Your disclosure category and its description are available in your NetFile account after you log in. You can also refer to your department's section of the conflict-of-interest code to find your disclosure category, which is listed next to your position.

  • What’s reported on your Leaving Office Form 700?:

    • Based on requirements of your disclosure category:

      • Reportable investments and interests held;
        and

      • Income (including loans, gifts, and travel payments) received during the period covered.

For clear, step by step instructions on logging into your NetFile account, please refer to this article. (How to log in to the NetFile (Form 700 Filers Direct Link/SSO))

Questions?

 

Sincerely,

[Filing Officer Signature Block]